אדמיניסטרציה

Office Manager

116911

תאריך עדכון

17/11/2019

תיאור המשרה

We are seeking an experienced, organized and energetic Office Manager and Travel Coordinator for a full-time position (08:00-17:00 Sunday to Thursday – Not flexible) to handle all front-desk administrative duties and logistics.
Responsibilities:
    • Serve as the floor focal point, performing all administrative & logistic duties, including ongoing email and meeting rooms management, office equipment tracking, office storage maintenance, etc.
    • Experience in travel coordination - mandatory ( around 40 trips a month)
    • Work with various internal systems, including: Attendance, Traveling, Purchase order, etc.…. Handling employee’s attendance- advantage
    • Manage executives' schedules, calendars and appointments
    • Provide response and service to all of company employees (no PAs in the company)
    • Direct manager one employee ( admin function as part of the team )
    • Handle everything related to office supplies as well as food and beverages, employee parking, etc.
    • Arrange and handle guests/ clients’ visits
    • Assist in English translations for all employees as native English speaker
    • Work closely with the finance department, dealing with invoices, managing the petty cash box, etc.
    • Partner with HR to maintain office policies when necessary.
    • Assist and give instructions to interviewers, guests and new employees
    • Help with office maintenance, arranging repairs when needed
    • Build and maintain databases and create files related to general and administrative expenses of the office
    • Execute administrative projects when required
 
Requirements:
    • 3+ years of experience as office manager/Admin.
    • Vast knowledge of Microsoft Office ,Outlook and Excel
    • Service-oriented, thorough & multi-tasking person with a positive, “can-do” attitude and “whatever-it-takes” mindset
    • A team player with leadership skills including experience as a team manager, with a Big picture perspective.
    • Positive attitude, super energetic, all-around team player, fast and self-learning individual.
    • Ability to work independently and handle frequently changing needs
    • High level of accuracy and attention to detail
    • Ability to handle confidential information with integrity and be discreet
    • Availability to work beyond regular working hours as needed
    • English speaker - mother tongue
 
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